(PDF) Microsoft Powerpoint 2010 Tutorial in English with_PDF __Infinity4Education
Microsoft
PowerPoint 2010 Notes
What is Microsoft PowerPoint 2010?
Microsoft PowerPoint is part of the Microsoft Office suite
of programs. It can be one of your most powerful tools for communicating ideas
and information during presentations. In PowerPoint, you are able to place your
content into a series of "slides" which can then be projected for
your audiences, printed and distributed as handouts, or published online using
different file formats.
This class will give you the tools to create a basic
slide presentation starting with creating the first slide to providing
transitions in your final presentation.
Getting Started
Let’s
open Microsoft PowerPoint. You can do
this by clicking on the Start Icon,
All Programs > Microsoft Office> Microsoft PowerPoint.
The PowerPoint Window
You use the PowerPoint window to interact with the
software by choosing commands. After opening PowerPoint 2010, the window
appears and your screen will look similar to the one shown above.
Note: Your
screen may not look exactly like the screen shown. In PowerPoint 2010, how a
window displays depends on the size of the window, the size of your monitor,
and the resolution to which your monitor is set. Also, settings in PowerPoint 2010, Windows Vista,
and Windows 7 allow you to change the color and style of your windows.
The Microsoft Office File Tab
In the upper-left corner is the Microsoft Office file tab.
When you click the tab, a menu appears. This feature is called the Backstage View. You can use the menu to
create a new file, open an existing file, save a file, and perform many other
tasks. You can also open a new or recent presentation, preview and print, and
more from this tab.
The Quick Access Toolbar
Above the File tab is the Quick Access
toolbar. The Quick Access toolbar provides you with
access to commands you frequently use. Most common actions
like, Save, Undo, and Redo appear on the Quick Access
toolbar. You use Save (Ctrl S) to
save your file, Undo (Ctrl
Z) to
rollback an action you have taken, and Redo
(Ctrl Y) to reapply an action. You
can customize this toolbar by selecting the dropdown icon next to it, or
accessing it through File > Options
> Quick Access Toolbar. The Title Bar
The
Title bar is located at the top in the center of the PowerPoint window. The
Title bar displays the name of the presentation on which you are currently
working. By default, PowerPoint names presentations sequentially, starting with
Presentation1. When you save your
file, you can change the name of your presentation and the name will then
display in the Title bar.
The Ribbon
1
Tabs
2
Command Group
3
Command Buttons
4
Launcher
In PowerPoint 2010, you use the Ribbon to issue commands.
The Ribbon is located near the top of the PowerPoint window, below the Quick
Access toolbar. At the top of the Ribbon are several tabs; clicking a tab
displays several related command groups. Within each group are related command
buttons. You click buttons to issue commands or to access menus and dialog
boxes. You may also find a dialog box
launcher in the bottom-right corner of a group. When you click the dialog
box launcher, a dialog box makes additional commands available.
Viewing the Ribbon
You
can open or close the ribbon simply by clicking on the arrow located next to
the help button on the top right.
Zoom Slider
On the bottom right of the window
you will find the Zoom Slider.
Clicking or dragging the slider arrow
or + /- icons with your mouse will
enlarge or shrink the size of the slide in your window.
Viewing Pane
Also notice the four icons to the
left of the slider. These are shortcuts to the normal, sorter, slideshow, or reading
pane view of your presentation.
Making a Slide Show
Slide 1: Title Slide
The first slide will be the Title Slide. You will notice, in the
lower left corner of the screen, Slide 1
of 1 is indicated. We are going to create a presentation on how to make a
peanut butter and jelly sandwich. Click in the Click to add title box. To
insert a title, just type it in: How
to Make a Great PBJ
Now, click in the second box and type:
A Gourmet Recipe (tap the Enter key) From (tap
the Enter key) Your
Name
Saving your work
Save early and often to avoid losing your hard work. To save, click on the File tab. Your first save will prompt you to name your file, choose
a location, and define the file format type (aka “Save As”). By default you
save in the latest PowerPoint version. Choosing to save in an older format can
be done by selecting from the dropdown menu that is offered. After you make
your selection, click Save. Notice
the name will now appear in your title bar.
Inserting a New Slide
Let’s
add slide 2. From the Ribbon choose
the Home tab > Slides > New Slide.
Slide 2: Title and Content Slide
Click in the Click
to add title box and type: Ingredients.
Click in the bulleted Click to add text box and type:
Peanut
butter (tap
Enter)
Strawberry jam (tap Enter)
Two slices of bread (tap Enter) Milk
Notice how each line appears with a “bullet” ( ) in front of it. You can
change the type of bullet by highlighting your text (hold down the left click
mouse button and drag across the text) and then from the Paragraph Group, choose the bullet button. From the drop down you
can choose another style simply by clicking on it.
Now,
let’s insert another new slide. Click the New
Slide icon:
Slide 3: Title and Two Content Slide
We
may not desire to use the same slide template all the time, so let’s learn how
to select a new template. Next to the New Slide icon, click on Layout. This will open a new window
with different templates to choose from. We are going to choose the Two Content template. Click on it to
select.
As soon as you click on this choice, the center
portion of your screen will change to the new slide template we selected.
Click-in the Click to add title box and type: Tools Needed Click in the left side Click to add text box and type:
Knife (tap Enter) Spoon (tap Enter) Plate (tap
Enter) Glass
Notice the small box in the center portion of the
new slide text boxes. There are six tiny icons in this box that will allow you
insert a table, chart, clip art,
picture, diagram or a media clip. For this slide we want to insert a clip art image in this area, so click
on the clip art icon.
The clip art pane appears! Type sandwich in the Search text: box. Click: Go.
Move up and down the selections until you find one you like. To select your picture, click-on it. You can
click on the in the clip art menu to close the pane.
You can resize by clicking on it and dragging from
any of the corners. To move the image, click on it in the middle and drag it to
your desired destination
Slide 4: Title and Two Content Slide
Click on the New
Slide button once again.
Slide 4 will be a “Title and content” style slide,
so choose that template.
Click on the Click
to add title box and type: Directions
Click on the left Click to add text box and type:
Spread
peanut butter on one slice (tap Enter) Spread
jam on second slice. (tap
Enter) Put slices
together (tap Enter) Cut in half (tap Enter) Pour Milk (tap Enter) Enjoy.
Slide 5: Title and Two Content Slide
For this slide we’ll be creating a bar chart that
shows what people like the most in their peanut butter sandwiches. To create this type of slide we’ll start by
clicking-on the same image we did for Slide 3: “Two Content Slide.”
Click on the Click
to Add title text box and type: Why
use strawberry jam?
Click on the left side Click to add text box and type:
Survey results of 100 Children and Adults: (tap Enter)
Grape jelly: 33
(Enter)
Honey: 11 (Enter)
Strawberry
jam: 46 (Enter)
Banana: 10 (Enter)
Now we’ll make a graph to show
the survey data.
On the right side of the slide, click on the center icon in the top row. This will open a new window that allows you to choose what type of chart you would like to use. We will use the first choice “Clustered Column.” Select and click Okay.
As you enter data you will see the chart change to
reflect your data entries.
ü Click-on
the Category 1 box and type in Grape, then for Category 2 type Honey,
Category 3: Straw, and Category
4: Banana.
ü Now,
click on Series 1 and type-in Best. Now click-on the cell
(box) in the A column next to Grape and enter 33, then by Honey enter 11, by Straw enter 46, and by Banana enter 10. After you have entered
the 10, click at the top of your datasheet on the word Best.
We
want a simple graph that fills our graph area, so we need to delete the rest of
the columns. To do this, put your cursor
on the small blue triangle. When your cursor looks like a double arrow, hold
down the left click mouse and drag across the unwanted columns to resize the
selection area to only include our data. The columns should disappear! Now
click on the careful and choose the correctTry some out: You may or may not desire to
alter the appearance of your graph. However, the graph may need some adjusting
so that all of the data and words show completely, in which case you may want
to change the size of the graph box. To do this, click-on one of the resizing handles on the side or corner (like
you may have done with your clip art photo), and drag the corner until the
graph becomes larger or smaller. Once
you are content with your changes, click-away from the graph to “turn off” the edit box around the graph.
Slide 6: Title and
Content Slide
Click on the New
Slide button again. We’ll use
the “Title and Content” template once more.
Click on Add title text box and type: Occasions
for Eating PBJ’s
Click on the left Click to add text box and type:
School lunches (tap Enter) Parties
(tap Enter) Picnics (tap Enter) Late night snacks
Inserting
Animated Images
In PowerPoint 2010 you can add images that
move! These are called animated images. You can insert an animated Clip Art image on any slide. You can move and size the image as you
desire. To do this you’ll need to
click-on Insert in the Ribbon, and
then click-on Clip Art. A new task
pane will open up on the right of your screen.
On the Ribbon, go to Insert > Clip Art. You
can limit the search through the drop down box in the clip art pane and only
check “video”.
Type-in food in
the area under search text and click on the Go button.
Notice in the lower right corner of each image that
there is either no symbol or there is a small yellow star symbol. This yellow star indicates that the clip art
that the search found animated. If you
don’t see the star, this means that the image is not animated.
To
learn and see more about an image, move your cursor over the right edge of the
image. You will see a light blue bar
appear with a small “down arrow.” Move
your cursor over the arrow and click on it.
When you click-on the arrow, a dialog box will
appear. You can see that the drop down menu furnishes you with a number of
selections.
Move your cursor over Preview/Properties and click on this selection.
This image gives specifics on the clip art picture
you chose. If this is an animated image,
you will see the animation moving in the left preview area.
When you are
finished looking at Preview/Properties,
click on the Close button in the
lower right corner.
Click on the image to insert it, or choose Insert from the pop up menu that
appeared previously.
Slide 7: (End) Title Slide
Click on New Slide button once again.
For Slide 7 we’ll be using a Title Slide
Template.
Click in the Click
to add title box and type: Enjoy your sandwich!
Now, let’s make the letters larger. Highlight your title (Enjoy your sandwich!) by placing
your cursor at the beginning of the first word, click and hold down the left
mouse button and drag it across the words, then release the left button.
Change
the font and the color from the Home tab
> Font Group.
Note: You can do this to any text in your
PowerPoint presentation.
Viewing your Slide Show
You have just completed the first stage of your
presentation. Go back to Slide 1 and
click on it. It will indicate Slide 1 of 7 in the status area in the lower left
corner of your screen. You should
recognize this slide as your first slide on “How to make a Great PBJ”.
If you would like to view how your slide show will
look when you project it onto a screen or monitor, go to the Ribbon at the top
and click on Slide Show Tab, then
click on From Beginning in the first
group (Start Slide Show).
Or,
you can click-on the small Slide Show button in the button bar at the lower
right of the screen.
There are several ways to advance through your slide
show. You can tap the space bar, tap the
Enter key, tap the right arrow key, or click
the left mouse button to move forward from one slide to the next during the
show. When you get to the end of the show, the presentation will return to your
slides if you continue to click. Anytime
you want to end the show, simply tap the Esc key in the upper left corner
of the keyboard or click the right
mouse button and click on End Show
in the pop up menu that appears. If
you end your show early you will be on the slide you were viewing when you
tapped Esc or clicked-on End Show.
To go
backward to a previous slide in your show, you can tap the Backspace key, or the left
arrow key. If you are using the
mouse to click through your presentation and desire to go back, click the RIGHT mouse button and you will see a
menu screen appear that allows you to choose a Previous slide or Go to any
slide.
Transitions
Now we’ll add some pizzazz to our presentation. Click on
the Transitions tab at the top of
the page.
Notice that you can see more transition choices by
clicking on the dropdown arrow next to the row of slide images. Go ahead and
click-on one of the choices. When you
click, keep your eyes on the slide. Each
time you make another selection, you will see that transition effect on the
selected slide.
Adjusting the Transition and Slide Times
Take a look at the Timing Box in the upper left
corner:
You can add a transition noise (use the
Sound dropdown menu) and adjust the
transition duration (use the Duration
dropdown menu).
You can also adjust the length of the slide. The
default is for the slide to remain until the presenter/viewer clicks forward
(notice that On Mouse Click is
checked). If you want the slides to automatically forward, enter a length of time
in the After box.
If you like your transition, you can move to Slide 2
and repeat this process. As you select a
transition, it will become the transition for that slide. Or, you can click Apply to All which will affect all of the slides.
After applying a transition, you will notice a small
box with a star next to each slide. This
indicates that a slide has been formatted to have a transition. If you want to see how a certain slide will
transition, click on the star next to the slide
Go
ahead and play your slide show again.
See how you like the transitions. Click on your first slide, and then
click on the slideshow icon on the bottom right of your screen.
Build
Building
is a term indicating how content on a slide will enter the screen. The lines, words, letters, pictures and
charts can move in or appear from almost any direction. To build
the content on each slide, follow these directions.
Go
back to Slide 1 and click on the first line of text. The box you saw when you first typed text in
this box will appear. entrance effects.
The Add
Entrance Effect dialog box appears. Click on one of the effects. You will
now be able to see the animation effect in the text box. Try the different
effects.
Notice the scroll bar on the right side of this
menu. Use it to move down the Add Entrance Effects menu screen. You will then
notice that there are groups of effects – Basic,
Subtle, Moderate, and Exciting.
When you have an effect you like, click-on the OK button at the bottom of the Add
Entrance Effect screen.
You can adjust the order of the animation by
clicking on Reorder Animation in the
Timing box in upper right and using
the up and down arrows.
Go ahead and experiment with the other slides.
Once you are happy with the slides, view the whole
presentation. You can, of course,
continue making changes right up until you give the actual presentation.
Slide
Sorter View
When reviewing your presentation, the Slide Sorter view is a great place to
arrange, hide, or delete your slides. Click on the icon. After selecting a
slide, you can drag, copy or delete it. You can also Hide or Unhide your
slides if you want to use them at another time. Right click on your mouse to
see the menu of options.
Printing
You can also print
your slideshow, which is often helpful for your notes when presenting. From the
file tab, choose Print. You have
many options to choose from. From the drop down under slides you can see the
various types of prints you can make from your presentation. Most often you
will want to choose the 3 slide
handout. It has images as well as room for your audience to take notes.
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